Once a county or city has decided to move forward with implementing a program, the following steps will need to be taken.

Memoranda of understanding 

Get any necessary memoranda of understanding or agreements signed by your partner organizations.

IRVM plan

Counties and cities that want to apply for LRTF grants and request free native seed will need to develop an IRVM plan that is signed by the appropriate county or city officials. The plan must contain the information contained in the IRVM Plan Outline for Counties, State Agencies and Cities over 10,000 in Population form or the IRVM Plan for Cities Under 10,000 Population form. These forms and approved plans are on the LRTF website

The LRTF coordinator is available for any questions that arise as you work on your plan; email the final plan to the LRTF coordinator for approval. Both IRVM plans and LRTF grants must be submitted by June 1 if a county or city is applying for LRTF grants at the same time. An approved plan should be updated and submitted for review by the LRTF coordinator every five years.

IRVM plans developed prior to 2015, when the LRTF implemented the latest plan requirements, are considered inactive. Counties or cities who do not have plans that meet the latest requirements are ineligible to apply for LRTF grants or request native seed.

County/city resolution passed

The county board of supervisors or city will need to pass a resolution establishing the program. Resolutions may also be passed regarding sections of Iowa code that pertain to IRVM programs, such as 314.22, and to accept LRTF grants.

Pass budget

Some counties or cities pass the budget for the roadside program separate from other expenses while others absorb the budget into a department’s budget. In either case it will need to be approved by the relevant county decision makers.

Hire and train staff

After you have identified who will be your county or city’s point of contact for implementing your IRVM program, provide the TPC roadside program manager with the person’s mailing address, email address, and phone number. The TPC roadside program manager will then send the roadside manager the following information:

  • A request for a 3–5 sentence bio and photo for social media and the Roader’s Digest e-newsletter.
  • The new roadside manager’s address and phone number (if that wasn’t provided already).
  • Information on how to reach out to nearby roadside managers who are on a list of roadside managers who have expressed willingness to be job shadowed by a new roadside manager.

The TPC roadside program manager will then connect the person to the Iowa Roadside Management network by:

  • Updating the TPC website with contact information and updating the internal email mailing list consisting only of roadside manager email addresses.
  • Adding the new roadside manager to the roadside management Google Group/email list and Roader’s Digest list, which each consist of anyone interested in roadside vegetation management.

Annual operations

Many programs find it helpful to create a list of annual operations so the roadside manager can understand what their responsibilities will be like throughout the year. Here is an example of a list of annual operations that appears in IRVM plans. Some programs have a more detailed list that is organized by month.

January–March: Cut trees and brush, update seeding areas, Association for Integrated Roadside Management winter meeting, Weed Commissioner Annual Conference, annual weed report to Supervisors and State Commissioner, meet with board of supervisors on roadside budget, equipment maintenance 

March–April: Prescribed burning, LRTF Grants, inventory, spring seeding as weather allows, hire/train seasonal employees

April–October: Seeding, weed commissioner duties, spraying road ditches, spraying brush, mowing 1st and 2nd year seeded areas, manage seasonal employees, annual roadside conference

October–December: Cut trees and brush, fall seeding, equipment maintenance, reports, material inventory, roadside budget